Office Administrator – Chevron Lubricants Lanka PLC
Introductory Summary
Chevron Lubricants Lanka PLC is seeking an experienced and proactive Office Administrator to join our team in Sapugaskanda. This role is integral to ensuring smooth day-to-day operations, managing key administrative functions, and providing vital support across multiple business units. The ideal candidate will be a motivated professional who can balance organizational efficiency with people-focused service.
About the Company
Chevron Lubricants Lanka PLC, a subsidiary of Chevron Corporation, is a leading provider of premium lubricants and energy solutions in Sri Lanka. With a strong global reputation, Chevron is driven by its vision to deliver innovative energy solutions that power human progress. Locally, the company is recognized not only for its high-quality products but also for its commitment to sustainability, workplace safety, and community development.
Chevron’s culture emphasizes integrity, partnership, and performance. The Sapugaskanda facility plays a pivotal role in local manufacturing and operations, supporting both domestic and international markets. Located at Sapugaskanda, Makola, this site offers employees a dynamic work environment that blends technical excellence with collaborative teamwork.
The Role and Responsibilities
As an Office Administrator, you will be the backbone of our operational and administrative support system. Your role will extend beyond routine office tasks to include responsibilities that directly impact the efficiency of plant operations and staff productivity. Key deliverables include:
Administrative and Operational Coordination
- Oversee general office administration by coordinating with multiple business units to maintain seamless day-to-day operations. This includes managing confidential documents, maintaining records, and ensuring compliance with internal policies.
- Serve as the primary point of contact for internal and external visitors, ensuring a professional and welcoming environment. You will also coordinate logistics for events hosted at SC facilities, including vendor communication and on-site preparations.
Project and Contract Management
- Own and manage capital expenditure projects related to office and facility improvements. This involves planning, budgeting, liaising with contractors, and monitoring project progress to ensure timely completion.
- Act as the contract owner for essential services such as janitorial operations, lease vehicles, and transport scheduling. This includes negotiating terms, monitoring service delivery, and maintaining cost-effectiveness.
Meeting and Reporting Functions
- Schedule meetings across departments, handling logistics such as facilities booking, attendee coordination, and preparation of supporting materials.
- Prepare the Monthly Production Report and ensure accurate data entry into SAP systems, enabling leadership to make informed decisions.
- Collect and process production incentive data for the non-executive workforce, ensuring accuracy and timely reporting.
Financial and Expenditure Oversight
- Manage expenditure processing for the Operations Manager, covering items such as fuel purchases, sundry expenses, and budget tracking. You will play a key role in ensuring cost discipline while supporting operational efficiency.
Stakeholder Communication
- Liaise with the industrial park administration and external stakeholders, maintaining smooth communication channels and addressing facility-related matters promptly.
- Act as a bridge between management, employees, and external vendors, ensuring operational transparency and fostering trust.
Qualifications
Chevron is looking for candidates who not only meet the technical requirements but also bring contextual understanding of how their skills contribute to organizational success.
- Educational Background: A Bachelor’s degree in Business Management, Supply Chain Management, Sciences, Arts, or Secretarial Studies. Equivalent professional qualifications in these disciplines will also be considered.
- Experience: 3–5 years of proven experience in administrative or operational roles, preferably in an office or manufacturing setting. Exposure to SAP systems will be an added advantage.
- Technical Skills: Proficiency in Microsoft Office applications is essential. Familiarity with SAP is highly desirable to streamline reporting and operational functions.
- Location: Ability to conveniently commute to the Sapugaskanda worksite is required.
- Confidentiality: Demonstrated ability to handle sensitive and confidential information with discretion.
- Communication: Strong interpersonal and communication skills, with the ability to coordinate across diverse teams, from factory floor employees to external vendors.
- Organization: Excellent multitasking and time-management abilities, ensuring deadlines and priorities are consistently met.
What We’re Looking For
Beyond technical expertise, Chevron values professionals who embody the following traits:
- Proactive Problem-Solving: Someone who can anticipate challenges, propose practical solutions, and ensure smooth operations without constant oversight.
- Adaptability: The ability to thrive in a dynamic environment where priorities can shift quickly.
- Collaboration: A team-oriented mindset, capable of working with colleagues across various functions and levels.
- Attention to Detail: Precision in handling reports, financial transactions, and confidential documents.
- Customer-Centric Attitude: Whether supporting internal staff or external stakeholders, a commitment to delivering excellent service with professionalism and empathy.
Why Join Us
At Chevron, we believe our people are the foundation of our success. Joining our Sapugaskanda team means becoming part of a global organization that values safety, integrity, and innovation.
- Career Growth: Chevron provides opportunities for continuous learning and career advancement within a globally respected company.
- Work Environment: Experience a collaborative culture where contributions are recognized, and employees are encouraged to share ideas that drive improvement.
- Impact: Your work as an Office Administrator will directly support Chevron’s mission to deliver world-class energy solutions while contributing to sustainable operations in Sri Lanka.
- Diversity and Inclusion: Chevron fosters a workplace where all employees feel respected, supported, and empowered to achieve their full potential.
Equal Opportunity Commitment
Chevron is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. In certain locations, Chevron participates in E-Verify as required by law.
Published By Amila kulathunga